How to create a new email rule for your Zimbra mailbox using Microsoft Outlook

  1. Select Tools > Zimbra Server Rules.  With Outlook 2010, click on the Zimbra tab and then click on Zimbra Server Rules.
  2. In the Rules dialog box, click New. A Rules Wizard dialog displays.
  3. In the Select condition(s) section, select the conditions that the message must match. As you select the conditions, they display in Edit the Rule Description section.
  4. If the condition you selected requires a value, such as “with specific words in the body”, you must enter the values or parameters for the condition:

    a. Click the condition line in the Edit the Rule Description section.
    b. In the dialog that opens, enter, add, or select the value(s) or parameter(s) for the condition and click OK.
     

  5. Click Next.
  6. In the Select actions section, select what you want to do with the message, such as moving or forwarding the message. As you select the action, it displays in the Edit the Rule Description section.
  7. If the action you selected requires a value, you must enter the values or parameters for the action:

    a. Click the action line in the Edit the Rule Description section.
    b. In the dialog that opens, enter, add, or select the value(s) or parameter(s) for the action and click OK.
     

  8. Click Next.
  9. In the Select exception(s) section, select the exceptions that the message must match. As you select the exceptions, they display in the Edit the Rule Description section.
  10. If the exception you selected requires a value, you must enter the values or parameters for the exception:

    a. Click the exception line in the Edit the Rule Description section.
    b. In the dialog that opens, enter, add, or select the value(s) or parameter(s) for the condition and click OK.
     

  11. Click Next.
  12. Enter a name for your new rule in the Specify a name for this rule field.
  13. Select whether to apply the rule to messages that meet Any condition or All conditions.
  14. (Optional) Select Do not process additional filter rules if applicable.
  15. Review your rule description.
    • To make changes, click Back.
    • If your rule description is correct, click Finish.
       
  16. Your new rule displays in the Rule list.