Sharing Folders using the Zimbra Desktop Client

You can share your Zimbra Web Client folders with other internal and external users from Zimbra Desktop.

The following can be shared:

  • Mail folders, including Inbox folder and sub-folders
  • Contacts
  • Calendars
  • Task Lists
  • Briefcase folders

You right-click a folder and in the dialog that appears specify the type of access permissions to give the Grantee.  You can share with internal users who can be given complete manager access to the folder, external guests that must use a password to view the folder content, and public access so that anyone who has the URL can view the content of the folder.

When internal users share a folder, a copy of the shared folder is put in the Grantee's Folder list on the Overview pane. When the folder is selected, the content displays in the Content pane.

Go to the Preferences Sharing folder to see a list of folders you shared with others and find folders that are shared with you.


Granting access to your folders

You can share folders with internal users or groups, external guests and the public.

For internal users or groups, you specify the type of access permissions to give the Grantee:

  • Viewer - The Grantee can read the contents of the folder but cannot make changes to the content.
  • Manager - The Grantee has permission to view and edit the contents of a folder, create new sub folders, present items on your behalf, and delete items from the folder.
  • Admin - The Grantee has full permission to view and edit the content of a shared folder, create new sub folders, present on your behalf, delete items from the shared folder, and share the  folder with others.

Note:  None is an option to temporarily disable access to a mail folder without revoking the share privileges. The Grantee still has the mail folder in his mailbox but cannot view or manage activities on the grantor's mail folder.


When internal users accept to share a mail folder, a copy of the shared folder is put in the Grantee's Folder list on the Zimbra Desktop Client. When the Grantee is using Zimbra Desktop Client and selects the shared folder, the content of the folder displays in the Content pane. The Grantee does not need to log on to the Grantor's mailbox. The content of the shared folder is not downloaded to the Grantee's computer and is not accessible if the Grantee is not online.


External guests

You can share folder(s) with external guests; however, they must enter a password that you create before they are are able view the folder content.  External guests cannot make changes to your folder.


Public URL

Anyone who knows the URL to a shared  folder can view the folder content. The public cannot make any changes to the folder. When you select to share with Public, the URL that displays in the Share Properties dialog is made accessible to the public.


Revoking access to shared folders

You can edit the access rights and revoke permissions at any time from the folder's Edit Properties page or from the Preferences, Sharing folder.


Accessing a folder shared with you

When a folder is shared with you, you receive an email notification. When you select Accept in the email, the folder link is added to the Overview pane in your mailbox. When you click on the folder, you can see the contents of the Grantor's folder.

 

To learn more about reading, replying and forwarding messages with the ITG Zimbra Desktop client, please browse through the Sharing your Zimbra folders guide.

If you are not able to find the information you are looking for, please contact the ITG Help Desk at extension 8044 or helpdesk@ias.edu.